Limit how many people can sign up, and close a sign-up

Limit spots on an item or time slot

  1. Open the sign-up and click Edit.
  2. Click the item (or time slot) and set Quantity — the number of people who can take it.
  3. Save. When the quantity is reached the item shows Full and nobody else can pick it.

The counter next to each item shows filled / total (for example 2/5).

Limit the number of "Yes" RSVPs

The Yes and No answers on an RSVP are items too. Click Edit, open the Yes item, and set its quantity to your capacity. Once that many people have said Yes, the Yes option shows Full.

Let people say how many are coming (headcount)

Turn on Number Field under Edit → Settings → Requirements. Each guest enters a number when they sign up, and it counts toward the item's quantity.

One sign-up per person

Turn on Limit to 1 Sign Up (Settings → Requirements). Each person can take only one item or slot.

Let people keep signing up after an item is full

Turn on Soft Sign Up Limits (Settings → Requirements). The quantity becomes a target rather than a cap: the item still shows how many you wanted, but extra people can add themselves.

Close a sign-up completely

  • Lock Page (Settings → Privacy) stops all new responses and edits while keeping the page visible. Available on Empower, Organize, Collaborate and Customize plans.
  • On any plan, Archive the event (⋯ menu → Archive). The link stops accepting responses and the event leaves your board; you keep every response and can restore it later.

Not available yet

  • A waitlist when an item is full — hosts today turn on Soft Sign Up Limits and manage overflow by hand.
  • A per-person cap across several items (for example "max 3 slots each") — only Limit to 1 Sign Up exists.
  • Closing a sign-up automatically at a date and time — archive or lock it by hand.